Job Description

We are seeking an experienced Real Estate Corporate / Transactional Paralegal to support the General Counsel in a fast-paced commercial real estate development and investment environment. The company operates a commercial real estate portfolio actively developing and constructing new industrial warehouse projects through existing land holdings and strategic acquisitions.

This role offers hands-on involvement across real estate transactions, corporate governance, financing, leasing, and legal operations, supporting a diverse and growing portfolio.

Requirements

1. Transactional Document Drafting, Due Diligence & Execution

• Assist in drafting, reviewing, and coordinating a wide range of real estate transaction documents, including:
• Purchase and sale agreements
• Leases and amendments
• Easements and CC&Rs

• Organization, compilation, and dissemination of due diligence materials for acquisitions, dispositions, and financing transactions.
• Review closing packages for completeness and accuracy and coordinate execution.

• Coordinate execution of legal documents and ensure proper routing, signature blocks, and finalization.

2. Corporate Entity Management & Filings

• Track, prepare, and coordinate corporate entity documentation, including:
• Entity formations and amendments
• Written consents and meeting minutes
• Secretary of State filings
• Fictitious business name filings
• Review documents to ensure accuracy of ownership information and proper execution.

3. Licensing & Regulatory Compliance

• Track, prepare, and coordinate real estate and construction-related licensing documentation and filings.
• Ensure compliance with applicable regulatory requirements.

4. Lease Enforcement & Evictions

• Prepare in-house default notices.
• Coordinate eviction processes with outside counsel and internal Asset Management teams.

5. Legal File & Document Management

• Maintain organized legal files and document management systems (both electronic and physical).
• Ensure proper indexing, storage, and accessibility of all legal documentation.

6. Offsite Records Management

• Coordinate document archiving and retrieval with offsite storage providers (e.g., Iron Mountain).
• Maintain tracking systems for stored records and ensure compliance with retention policies.

  CORE COMPETENCIES:

Organizational and Time Management Skills: Must be able to meet project deadlines, organize tasks efficiently and understand how to prioritize critical tasks.

Communication Skills: Strong written and verbal communication skills to provide accurate and understandable information to others. Ability to engage in discussions with teams to liaise with individuals across the company and external organizations.

Problem Solving : Ability to deal with complete problems involving multiple facets and variables in non-standardized situations. Ability to take a proactive approach while managing multiple projects, details and deadlines in a fast-paced environment

Teamwork: Have a sense of service and stewardship for the benefit of the company and real estate portfolio.

Professionalism : High level of professionalism and confidentiality

EDUCATION/QUALIFICATIONS:

• Bachelor’s degree and/or Paralegal Certificate required.
• Minimum 5+ years of experience as a corporate/transactional paralegal in commercial real estate.
• Strong experience with:
• Commercial real estate transactions
• Title and escrow processes
• Corporate entity management
• Proficiency in Microsoft Office Suite and document management systems (iManage and MS Contracts 365 a plus).

• Experience supporting industrial, office, or mixed-use real estate portfolios.
• Familiarity with real estate development and construction processes.
• Experience working with in-house legal teams or real estate investment firms.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Legal insurance
• Life insurance
• On-site gym
• Paid sick time
• Paid time off
• Professional development assistance
• Profit sharing
• Tuition reimbursement
• Vision insurance

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