Job Description

Job title: Office Manager

Location: Hamilton, NJ - Onsite

Term: Full time (40 hours)

Contract length: 6 Months

Pay range: $25.00 - $30.00/hr

Key Requirements:

• 2+ years of experience in office coordination, management, administration, or similar
• Basic IT knowledge is a plus

Job description

Client is helping a fast-growing financial software startup find an Office Manager to be its first point of contact for all employees, guests, and candidates.


In this role, you'll primarily sit at the front desk in reception and will complete tasks around the office to maintain a world-class employee experience.


The ideal candidate will need to be able to independently operate and execute projects; you will be the company's main point of contact for all employees.



As an Office Manager, you will:

• Provide an outstanding experience for anyone walking through the company's doors, exhibiting confidence, polish, and professionalism when representing it or the People Team.
• Manage front desk operations/portions of office operations, and vendor relationships, with support from the manager.
• Own the Envoy guest management system and integrate updates into the guest/candidate workflow.
• Coordinate/order special treats for Company Days and other office events.
• Navigate employee requests, questions, and complaints in a timely and accurate manner.
• Coordinate with the Onboarding Team for upcoming new hires.
  Prepare desks for new hires and remove personal belongings for any terminations.
• Add/delete/change users and keycards for the control access system.
• Partner with the building management team to:
  • Communicate new keycard requests to, and update employee information with, property management.
  • Submit service and maintenance requests through a service desk portal.
  • Communicate building events and activities to the employee population.
• Gather and hand out approved brand merchandise requests, as necessary.
• Collect all mail/packages and alert employees of parcels available for pickup.
• Work with the snack and beverage vendor to ensure kitchen pantries are stocked and well maintained.
• Partner with the catering vendor to assist with 3X/week employee lunches.
• Successfully complete opening and closing tasks throughout the office.
• Re-stock restroom and printing station supplies, as necessary.
• Assist with other tasks, as necessary.

Ideal candidate profile

The ideal candidate will need to be able to independently operate and execute projects; they will be the company's main point of contact for all employees.

Required skills

Requirements:

• 2+ years of experience in office coordination, management, administration, or similar
• Exceptional written, verbal, and interpersonal communication
• Proactive, adaptable, and resourceful
• Highly organized and attentive to detail
• Strong project management skills
• Able to collaborate effectively with diverse teams
• Basic IT knowledge is a plus!

Key Qualifications

• Punctuality and reliability
• Proficiency with Slack and AI tools
• Stakeholder management capabilities
• Previous office management experience

#ESJ

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